Tag Archives: midwest wedding planner

Three Reasons You Need to Hire an Event Planner, like Yesterday

When it comes to planning or hosting an event, it’s easy to lure yourself into the trap of “how hard can it be?” You’ll pick up some invitations from the supermarket next time you’re buying eggs, order a cake on your lunch break, and set a date for a free weekend. Then everyone arrives, has fun, and goes home. Easy peasy, right?

Of course, anyone who has ever hosted a party, wedding, or corporate event knows there’s a lot more to it than that. The frustrations that come with trying to stay on budget, on time, and on task have put more than one person in the position of scaling back their vision or avoiding it all together.

It’s easy to forget these stresses by the time your next event rolls around and you once again talk yourself out of asking for help. Event planners may seem like a luxury only used for celebrity weddings, but in reality they offer an affordable, schedule-sensitive solution to many of the common problems that pop up while planning an event.

Passion for Planning

First and foremost, event planners are event planners because they love to plan events (try saying that five times fast!) This might seem obvious, but that passion for party planning breeds creativity and unique ideas which will breathe new life into your events. While you might know you want a tropical themed employee appreciation day, professional planners have the experience and know-how to take the event from leis and pineapples in the conference room to a full-on island bash everyone will remember.

Additionally, an event planner can help you realize a vision you can’t quite figure out how to execute. Maybe your fiancé really wants to incorporate Welsh wedding traditions into your big day, or your toddler has a love for armadillos that can’t be found at the local party store. An event planner can sit down with you and your ideas and turn them into an achievable reality.

Staying on Budget

You may think you’ve found the slickest deal on flowers, but it turns out the florist lives up to their reputation for late delivery. Your event planner will negotiate contracts prior to the event that keep you from paying full price for half a service. Additionally, planners can often arrange for discounts, as they’re familiar with many of the area’s vendors.

In addition to using their experience and connections to help you stay on budget, event planners are also expert at, well, planning a budget. A discussion up front about exactly how much you’d like to spend will establish a strategy for the rest of the event, preventing you from overspending out of frustration.

No Muss, No Fuss, No Stress

Have you ever been to an office party where you’ve all gathered around the cake, plates and forks in hand, only to realize no one brought a knife to actually cut the cake? Small details like this can quickly derail an event as you all realize that the office kitchen isn’t stocked with knives and poor Jerry from accounting is left staring at his uncut birthday cake.

Attention to detail during an exciting event is difficult, as you—and your guests—have a thousand other things on the mind. And while you’re excited to get the party started and think you can find some friends to arrive early to help you set the party up, it’s a lot harder to convince someone to stay late and clean up when guests are full of food and ready to enjoy a nap. Event planners never need to be asked to stay and tear down the event, they’re already working with the venue and other vendors to have the most efficient clean up, allowing you to actually enjoy the fun you’ve worked so hard to curate!

Consider as well the time saved leading up to the event. Rather than calling, emailing, and texting multiple vendors in your free time (and remembering that their working hours are likely the same as yours, making contact tricky) you can rely on one point of contact, working on flexible hours, and familiar with your schedule and needs.

Not to mention all the other skills a planner brings to the table: problem solving, conflict mediation, travel plans, itinerary creation…It’s no wonder an event planner is a must-have vendor!

Now You’re in the LimeLight!

Tips and helpful hints for the Mother of the Bride..

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As the mother of the bride, your role is to help your daughter shine on her special day. Acting as hostess, wedding consultant and sometimes counselor are duties assumed by a mother of the bride. Working with members of the bridal party and the wedding planner to ensure the bride’s wishes are fulfilled, it is easy to say a mother has several duties leading up to her daughter’s special day.

Once you’ve received the happy news from your daughter and her fiancé, you might feel as if you are living in a tornado of appointments, planning and details. Whether you choose to divide financial responsibility or keep it traditional, getting the wedding budget worked out at the beginning will help prevent headaches in the future.

As the mother of the bride, one of your most important jobs is to assist the bride with invitations, guest lists and revisions to these lists. It’s common for parents to invite their friends and close co-workers to their children’s weddings, even if the bride doesn’t know them very well. As one of the people hosting the wedding, you’re entitled to share the day with those close to you too. Also, you may need to help the bride with any extended family questions, as she may not be as clear on who’s who.

Make contact with the parents of the groom and stay in touch with them. Coordinate with the mother of the groom to include their guest list requests for invitations, and also work out sleeping arrangements for any out-of-town relatives.

Many mothers of the bride help work out the details for the rehearsal dinner with the wedding planner and bride. Or for less traditional weddings, maybe a family outing so both the brides family and grooms family can meet each other. Just follow your daughter’s lead on how she wants things to go for the pre-wedding festivities.

Beyond the nitty-gritty of wedding prep are the fun tasks for the mother of the bride. Most brides ask their mothers to accompany them to look for a wedding gown and veil. You may also be asked your opinion on a variety of wedding subjects, from flowers and favors to a DJ or a venue. Be helpful and honest, but try not to overstep your role as mother of the bride.

Another job for the mother of the bride is to work with the maid of honor on a wedding shower. While it’s considered a breach of etiquette for the mother of the bride to throw a wedding shower for her daughter, it’s perfectly acceptable to volunteer your home for the event and accept certain duties from the maid of honor in pulling it all together.

Finally, choose your own dress for the wedding. Generally, the dresses for the mother of the bride are ones that complement the bridesmaids’ dresses, whether in color, style or fabric. General etiquette rules regarding dresses for the mother of the bride include not wearing white, cream or black, and the dress should match the level of formality of the venue. Talk to your daughter about what she envisions, and try to choose a dress that closely matches it.

If your daughter’s reception includes a receiving line, normally of the mother of the bride is first in line, due to her role as hostess. Make sure you greet everyone with a smile and identify yourself to guests whom you are not familiar with, such as relatives of the groom. At this stage, your primary role is to enjoy yourself and be proud of your daughter.