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Three Reasons You Need to Hire an Event Planner, like Yesterday

When it comes to planning or hosting an event, it’s easy to lure yourself into the trap of “how hard can it be?” You’ll pick up some invitations from the supermarket next time you’re buying eggs, order a cake on your lunch break, and set a date for a free weekend. Then everyone arrives, has fun, and goes home. Easy peasy, right?

Of course, anyone who has ever hosted a party, wedding, or corporate event knows there’s a lot more to it than that. The frustrations that come with trying to stay on budget, on time, and on task have put more than one person in the position of scaling back their vision or avoiding it all together.

It’s easy to forget these stresses by the time your next event rolls around and you once again talk yourself out of asking for help. Event planners may seem like a luxury only used for celebrity weddings, but in reality they offer an affordable, schedule-sensitive solution to many of the common problems that pop up while planning an event.

Passion for Planning

First and foremost, event planners are event planners because they love to plan events (try saying that five times fast!) This might seem obvious, but that passion for party planning breeds creativity and unique ideas which will breathe new life into your events. While you might know you want a tropical themed employee appreciation day, professional planners have the experience and know-how to take the event from leis and pineapples in the conference room to a full-on island bash everyone will remember.

Additionally, an event planner can help you realize a vision you can’t quite figure out how to execute. Maybe your fiancé really wants to incorporate Welsh wedding traditions into your big day, or your toddler has a love for armadillos that can’t be found at the local party store. An event planner can sit down with you and your ideas and turn them into an achievable reality.

Staying on Budget

You may think you’ve found the slickest deal on flowers, but it turns out the florist lives up to their reputation for late delivery. Your event planner will negotiate contracts prior to the event that keep you from paying full price for half a service. Additionally, planners can often arrange for discounts, as they’re familiar with many of the area’s vendors.

In addition to using their experience and connections to help you stay on budget, event planners are also expert at, well, planning a budget. A discussion up front about exactly how much you’d like to spend will establish a strategy for the rest of the event, preventing you from overspending out of frustration.

No Muss, No Fuss, No Stress

Have you ever been to an office party where you’ve all gathered around the cake, plates and forks in hand, only to realize no one brought a knife to actually cut the cake? Small details like this can quickly derail an event as you all realize that the office kitchen isn’t stocked with knives and poor Jerry from accounting is left staring at his uncut birthday cake.

Attention to detail during an exciting event is difficult, as you—and your guests—have a thousand other things on the mind. And while you’re excited to get the party started and think you can find some friends to arrive early to help you set the party up, it’s a lot harder to convince someone to stay late and clean up when guests are full of food and ready to enjoy a nap. Event planners never need to be asked to stay and tear down the event, they’re already working with the venue and other vendors to have the most efficient clean up, allowing you to actually enjoy the fun you’ve worked so hard to curate!

Consider as well the time saved leading up to the event. Rather than calling, emailing, and texting multiple vendors in your free time (and remembering that their working hours are likely the same as yours, making contact tricky) you can rely on one point of contact, working on flexible hours, and familiar with your schedule and needs.

Not to mention all the other skills a planner brings to the table: problem solving, conflict mediation, travel plans, itinerary creation…It’s no wonder an event planner is a must-have vendor!

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Colors of 2018

The New Year is finally with us and dancers are lining up to perform in many venues all around the world for unique events.  This means that the designers of dance costumes have been busy creating new trends. Although nailing down the color of the year is not easy, dancers usually go with a trending color.

All events have a color palette that you theme your event around. In 2017, dance collections for events featured many bold colors but this year you should look forward to softer colors that are more romantic. The hottest color of the year so far is dusty rose. Last year, rose gold was the color for everyone. Women’s clothes, jewelry, and phones all had this beautiful color but it is time for a change. According the owner of Alexandra Costumes, dusty rose is the new color to watch out for. These color trends go for all events including weddings too. So, let’s talk more about these trending colors.

Benefits of Dusty Rose

Dusty rose is very feminine, which is why many women will fall in love with it. The color softens your skin tone thanks to its subtle pink hue. It also supports the nude color palette that is ideal for creating a chic and understated look for any event. You can enhance this trendy color with metallic ones such as bronze, silver, and gold.

If you want a more dramatic look, you should go for event colors that have a black or navy blue trim. Since pink has been showing up everywhere lately, it is no wonder that it has made it into the world of events. If you are after a subtle romantic look, you should opt for this trendy color because it will bring out your femininity.

Other Trendy Colors

In this year, you will also see a comeback of 90s colors such as hot pink, red, royal purple, and coral. You should also watch out for brightly colored jackets, midriff shirts, and leggings with matching shoes. In 2018, events will be all about romance so you should expect to see colors that are more romantic in any venue.

Softness and beauty will be front and center this year but you will also see many tribal designs. When it comes to unique performance at an event, the colors that you should watch out for are smoky gray, camel, and deep olive greens.

If you are looking for something new this year, you should go for open front skirts. They leave the front open while giving you a bit of coverage on the back area. When paired with the right top, these skirts give you a modest but sexy look.

Contemporary and Jazz Trends

Mesh is everywhere that you turn. This year, you should be on the lookout for mesh with tribal and floral designs as well as mesh overlays. Everything is about illusion and romance this year. You should use mesh to add texture as well as to give the illusion of coverage.

This year, you will appreciate the cut, colors, and creativity that designers have decided to create. So, be unique and bold designing your next event. Ask an event planner to get involved to be able to make the most incredible event and experience for you and your guests.

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How to Include A Junior Bridesmaid In Your Formal Wedding

Your wedding day is fast approaching, and you are intending to include a special young lady in the ceremony. Maybe she is your daughter or soon to be daughter. Maybe she is your sister or a niece that you are close to. She is too old to be a flower girl and too young to be a bridesmaid, so the position of junior bridesmaid is a perfect fit.

Even for an elegant, and  ultra chic ceremony, there are ways to include her that will add to the day and let her know how special she is to you. Girls (usually between 8 and 15) take this very seriously.

Junior bridesmaid dress

You have two options with the dress of a junior bridesmaid. You can dress her is a mini-version of a bride, or you can match her to the bridesmaids. Either way is acceptable in a formal wedding.

Elegant weddings are getting away from the traditional black or navy colors and trending with Royal Blue Bridesmaid Dresses & Royal Blue Gowns | Azazie. When you make your selection for your junior bridesmaid, make the dress to match yours, or your bridesmaids, but make sure it is age appropriate. You can do this by adding straps to her dress if the matching gowns are strapless. If they are floor length, consider making hers tea-length or high-low hemmed.

Performance

Your junior bridesmaid should have a unique role to play. Some couples arrange for her to perform a song or dance at the reception. The reception is not as formal as the wedding, so you can feel comfortable letting her do a dance recital for the guests.

Make it extra-special with a great dance outfit. Just For Kix has a fantastic online selection. Your special little lady will be the star of the show. and she will have her moment in the spotlight.

If she is nervous about doing it live, let her do it before the wedding day and record it. Then show the recording on a screen at the reception.

Other duties you can assign her

Below you will find other responsibilities that can be given to the junior bridesmaid:

  • Seating the grandparents
  • Attending the guests book
  • Leading the flower girl down the aisle
  • Passing out programs
  • Passing out rice, bubbles, or confetti for the exit ritual
  • Greeting guests in the reception line
  • Helping with clean-up

Family vow exchange

There is no better way to honor your junior bridesmaid than to allow them to be part of the vow exchange. This is a part of many weddings where families are being blended. The parents write vows to the children to love and protect them. Let them write their own vows, of help them a bit.

This is a touching way to begin your new family and a wonderful way to bond with your special someone. As you begin your life, your daughter feels like she was included in the wedding and will remain an important part of your world.

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*Photo from wedding we designed in Nebraska City.

How To Organize Your Modern Wedding

Multi-tasking comes easily to you. You always have your life under control. That is until you began to plan your wedding. No matter how good you are, a wedding is a monumental task.

To plan a wedding you have to contact different business people in different companies and coordinate their arrival. If one of these key players in the wedding fails, the domino effect will begin. So how do you rope this in and ensure you have your dream wedding?

Time to call in the team

A wedding planner is a must. Even wedding planners hire a wedding planner when they plan a wedding. You have enough to do to keep you running. Let the wedding planner do what she does and you have time to iron out the details.

Next, you need to contact a dress supplier like Azazie. You may need traditional bridesmaid dresses in a color like baby blue or blush pink, or you may want an elegant bridesmaid color like champagne or black. Azazie can accommodate you. They are there to serve you, so just reach out to them. They are unique in that they will let you pay a small (really small) deposit and send bridesmaids dresses to you to try on at home. You can save a lot of time and money taking advantage of online services. The sooner the bridesmaid dresses are out of the way, the more you can focus on you.

Define Bridesmaid

Somewhere along the line, brides became confused about the duties of their bridesmaids. Your bridal party is made up of people you love and respect, who are willing to help you pull your wedding together.

This doesn’t mean they are to be treated like hired help. Nor does it mean they are to ignore their own responsibility to help you. Make your selections carefully. If one of your maids in waiting has young children, you cannot expect her to have time to run errands for you.

Assign duties

Remember to be kind, thoughtful, and polite. Remember to thank them when they have taken their time and effort for you. The function of a bridesmaid is to attend to the needs of the bride. While the majority of the duties fall on the maid of honor, each member of the bridal party should be willing to assist. Whether that means mailing invitations, arranging flower donations to a nursing home after the wedding, or picking up your shoes from the mall. Ask your bridesmaids to help you and assign them duties as they have time to help.

Being organized for your wedding is not just a good thing, it is a critical thing. The organized bride has everything she needs at hand when she needs it. She is not searching for a necessary item that slipped her mind.

Be organized, but cut yourself some slack. If some little something goes wrong, you have two choices, laugh it off or ruin the honeymoon screaming and crying. The second option usually doesn’t end well. Life isn’t perfect, but you can be perfectly happy with a little effort.

Business

Treat the preparations for your wedding like a business. Keep a binder with contracts, rental agreements, recipes, and names with phone numbers. Make sure you have all of the dates, times, and names of people you are dealing with.

If something happens to you like an illness or unexpected trip, someone can pick up the binder and know exactly where you are with wedding plans.

Being organized for your wedding is critical. You only get one shot at this eventful day. Good or bad, it cannot be redone. So work with your people and keep your finger on the wedding pulse. You will earn the perfect wedding of your dreams.

More information and blogs at: Wedding Traditions and Outreach Mama

Now You’re in the LimeLight! Let LimeLight Expressions assist you with all your event needs.

How to choose your wedding menu – 5 tips to remember!

wedding buffet

When it comes to choosing your wedding food, there are many things you have to consider. While it is your wedding, and you are entitled to choose any food you want, it would be ill advised to choose something that couldn’t be enjoyed by (at least) the majority of your guests – though you cannot please everyone. With that being said, you also don’t want to make your food choices bland and boring! Here are 5 important things to remember when making your choice:

Cost

This is a major factor and something you should think strongly about. It has been said you should spend about 30% of your wedding budget on food and drink. There are definitely some food options that are more affordable than others. It may be a good idea for you to sit down and come up with a budget for your food before you begin making elaborate arrangements for the menu. You don’t want to set your sights on a five course meal when you have a low budget to work with.

Food Options

One thing to consider is a wedding buffet. This is actually great for all types of weddings. It will give plenty of options, which means that even the pickiest of eaters will be able to find something that they will enjoy. If you are not planning on having tables set up for everyone to sit down, then finger food options may be a great idea. Choose something that will be easy and simple.

Formal Or Informal?

Some brides will choose to have a formal dinner at their wedding reception. If this is the route that you want to take, then you will want to make sure that you have a few different options available to your guests. Some people may prefer to eat chicken, while others may want beef. Some people love pork while others cannot eat it. You must also consider vegetarians that may be at your wedding.

Problem Foods

Another factor to bear in mind is the fact that most of your guests will probably be dressed in their best attire. If you serve foods that are messy, such as pastas with sauce or barbecue ribs, you may find that many people cannot enjoy them for fear of getting barbeque sauce all over their suit or  dress.

Buffet Foods Vs Formal Sit Down Meal

There really is no right or wrong answer to this, it’s really just what is best for you and your guests on your special day. For a fork buffet, you want to offer a great variety of foods to keep everyone happy. So foods like chicken strips, ham, pork, beef, cream and roast potatoes, vegetables, etc all complete with a choice of sauces. For a formal sit down meal, you are really looking at two or three options from a set menu from which the guests would have picked their choice on returning their RSVP card. For this you’d expect maybe a Chicken dish, a Salmon dish and of course, a vegetarian option. In the evening, a smaller buffet with sandwiches and finger food options and some sliced cake will keep your guests happy!

Make sure that you take the time to look into all of your options so that you will choose the perfect menu for your wedding. After all, this is your big day and you will want to make it the best it can possibly be. If you need help with event planning for your wedding, large or small, give LimeLight Expressions a call! Don’t forget to follow our blog for more helpful tips on event planning, weddings or photography.

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