Tag Archives: CreativeEventPlanning

Three Reasons You Need to Hire an Event Planner, like Yesterday

When it comes to planning or hosting an event, it’s easy to lure yourself into the trap of “how hard can it be?” You’ll pick up some invitations from the supermarket next time you’re buying eggs, order a cake on your lunch break, and set a date for a free weekend. Then everyone arrives, has fun, and goes home. Easy peasy, right?

Of course, anyone who has ever hosted a party, wedding, or corporate event knows there’s a lot more to it than that. The frustrations that come with trying to stay on budget, on time, and on task have put more than one person in the position of scaling back their vision or avoiding it all together.

It’s easy to forget these stresses by the time your next event rolls around and you once again talk yourself out of asking for help. Event planners may seem like a luxury only used for celebrity weddings, but in reality they offer an affordable, schedule-sensitive solution to many of the common problems that pop up while planning an event.

Passion for Planning

First and foremost, event planners are event planners because they love to plan events (try saying that five times fast!) This might seem obvious, but that passion for party planning breeds creativity and unique ideas which will breathe new life into your events. While you might know you want a tropical themed employee appreciation day, professional planners have the experience and know-how to take the event from leis and pineapples in the conference room to a full-on island bash everyone will remember.

Additionally, an event planner can help you realize a vision you can’t quite figure out how to execute. Maybe your fiancé really wants to incorporate Welsh wedding traditions into your big day, or your toddler has a love for armadillos that can’t be found at the local party store. An event planner can sit down with you and your ideas and turn them into an achievable reality.

Staying on Budget

You may think you’ve found the slickest deal on flowers, but it turns out the florist lives up to their reputation for late delivery. Your event planner will negotiate contracts prior to the event that keep you from paying full price for half a service. Additionally, planners can often arrange for discounts, as they’re familiar with many of the area’s vendors.

In addition to using their experience and connections to help you stay on budget, event planners are also expert at, well, planning a budget. A discussion up front about exactly how much you’d like to spend will establish a strategy for the rest of the event, preventing you from overspending out of frustration.

No Muss, No Fuss, No Stress

Have you ever been to an office party where you’ve all gathered around the cake, plates and forks in hand, only to realize no one brought a knife to actually cut the cake? Small details like this can quickly derail an event as you all realize that the office kitchen isn’t stocked with knives and poor Jerry from accounting is left staring at his uncut birthday cake.

Attention to detail during an exciting event is difficult, as you—and your guests—have a thousand other things on the mind. And while you’re excited to get the party started and think you can find some friends to arrive early to help you set the party up, it’s a lot harder to convince someone to stay late and clean up when guests are full of food and ready to enjoy a nap. Event planners never need to be asked to stay and tear down the event, they’re already working with the venue and other vendors to have the most efficient clean up, allowing you to actually enjoy the fun you’ve worked so hard to curate!

Consider as well the time saved leading up to the event. Rather than calling, emailing, and texting multiple vendors in your free time (and remembering that their working hours are likely the same as yours, making contact tricky) you can rely on one point of contact, working on flexible hours, and familiar with your schedule and needs.

Not to mention all the other skills a planner brings to the table: problem solving, conflict mediation, travel plans, itinerary creation…It’s no wonder an event planner is a must-have vendor!

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A Twist on St. Patty’s Day Events

Our friends at the Prevention Coalition wanted us to get the word out about other fun options for St. Patrick’s Day. No matter your choice, please be safe and make wonderful memories!

Enjoying St. Patrick’s Day in Different Ways

Contrary to popular belief, not everyone wants to spend St. Patrick’s Day chugging booze ‘til they drop. Some people may be faced with overcoming addiction, while others have small children and would rather spend the day doing family-oriented activities. Even though it may seem like celebrating the Irish holiday without liquor is impossible, it can be done! Here are a few ways you can celebrate St. Patrick’s Day minus the alcohol –and potential hangover!

Patrick’s Day Events

Sober St. Patrick’s Day is a non-profit organization that was founded by award-winning theatre producer WIlliam Spencer Reilly, after he almost lost a family member to addiction in 2004. This family-friendly event comprises of acts from world class musicians, singers and dancers who all gather to celebrate Irish culture. Each year Sober St. Patrick’s Day is held on parade day in New York City, though it is growing vastly across the world. Philadelphia, Richmond, VA and even Dublin have all joined in on the fun by hosting Sober St. Patrick’s Day events. If you live in a city that has not yet caught onto this rapidly growing trend, fret not! You can be the one to organize your city’s very first Sober St. Patrick’s Day event! For a nominal licensing fee you will receive permission to use the Sober St. Patrick’s Day name and you will be provided support to plan, market and fund the event! Why not take part in a new St. Patrick’s Day tradition that will provide a fun, healthy and safe environment for everyone involved?

Plan an Irish-themed dinner party

Nothing honors the tradition of the Irish more than a good, home-cooked meal. When it comes to traditional Irish food, many people confuse it with Irish-American dishes i.e. corned beef and cabbage. Get into the true spirit of the holiday by researching food that those native to Ireland actually enjoy indulging in and learn how to prepare it! A quick online search will steer you in the right direction for any recipes you may need. Dishes like lamb stew (Irish stew) and soda bread are a few old-fashioned favorites for the Irish. Allow yourself plenty of time to plan for your dinner party, and be sure to do a test run on all the foods you will be serving. You will thank yourself for this step should any dishes not turn out as planned! Make your home festive by decorating with a few St. Patrick’s Day-themed pieces. After dinner, get the kids and adults together to participate in a few Irish games! The best thing about hosting a dinner party in lieu of St. Patrick’s Day is that it can easily become a family tradition. Each year have the party at your home or assign a different friend or family member to host at their place.

Be of service

Even though you are opting to not spend your St. Patrick’s Day drinking, chances are you have a few friends that are looking forward to having an all day boozefest. Assure that your friends are drinking responsibly by offering to be their designated driver. By serving as a safe ride you will be given peace of mind knowing that your loved ones are out of harm’s way and in return, they will be grateful that you are concerned about their safety. Signing yourself up to be the designated driver for your friends is a very noble deed that is an extremely selfless way to spend St. Patrick’s Day.

In the past, you may have felt excluded in the St. Patrick’s Day festivities because of your choice to stay sober. Fortunately, you can start new traditions that are true to your values and begin to enjoy the day just as much as others!

 

Article written by Sarah Lockwood

Need help planning a fun, festive green event? Let us know, we are here to help!

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